KanriFlow is a SaaS project management platform built specifically for coordinators of EU-funded projects, including Horizon Europe (RIA, IA, CSA, Lump Sum), MSCA Staff Exchanges, Erasmus+ KA2, Interreg and LIFE. It centralises Gantt planning, periodic reporting, deliverables, budget, risks, consortium contacts, calendar and Kanban boards in one workspace.

Which EU programmes does KanriFlow support?

Horizon Europe RIA/IA/CSA with actual cost reporting, Horizon Europe Lump Sum with milestone-based payments, MSCA Staff Exchanges with secondment tracking, Erasmus+ KA2 cooperation partnerships, Interreg cross-border ERDF projects, and the LIFE programme for environment, nature and climate action.

How does KanriFlow handle periodic reporting?

KanriFlow follows the Horizon Europe quarterly reporting workflow. After months M1-12 the first batch is due in January, then every quarter the platform validates uploads of Annex 4 (.docx narrative) and Annex 5 (.xlsx financial). The financial analysis suite parses Annex 5 to produce Plan vs Actual and Burn Rate dashboards.

What are KanriFlow Boards?

Boards is an optional Kanban and team-planning module. Each project can have unlimited boards with cards, comments, attachments, priority flagging, per-board member access, a weekly hours planning grid (Mon-Fri) and a team calendar with 3 Days / Week / Month views and drag-and-drop scheduling.

How much does KanriFlow cost?

KanriFlow offers a free tier, Standard and Professional plans, and Enterprise pricing for large consortia. The Boards module costs EUR 5 per active user per month and can be added to any plan or ordered standalone. Academic discounts are available.

Is KanriFlow secure and GDPR compliant?

Yes. KanriFlow is hosted in the EU, uses row-level security on every table, role-based access control (Admin, Team Leader, WP Leader, Member), Google OAuth or email login restricted to whitelisted addresses, and stores all uploaded reports with scoped access policies. The company is registered in Estonia (EU).

Who is KanriFlow for?

KanriFlow is designed for EU project coordinators, research managers, consortium partners, work package leaders, project officers, universities, research institutes and SMEs participating in collaborative EU-funded projects.

Does KanriFlow integrate with other tools?

Yes. KanriFlow supports Google authentication, iCal export to Google Calendar / Outlook / Apple Calendar (events prefixed with the project acronym), SharePoint links for document storage and email notifications from a verified kanriflow.com domain.

What is KanriFlow Boards?

KanriFlow Boards is an optional Kanban and team-planning module built on top of KanriFlow. It lets EU project teams create unlimited boards per project, organise work into columns and cards, comment and attach files, flag priorities, plan weekly hours per work package (Monday to Friday) and view the whole team's week in a Google-Calendar-style grid with 3 Days, Week and Month views.

How much does KanriFlow Boards cost?

KanriFlow Boards costs EUR 5 per active user per month. You only pay for users who actually have Boards access. Boards can be added to a Standard or Professional KanriFlow plan, or ordered as a standalone subscription for teams that only need Kanban and weekly planning. Cancel anytime.

What features does KanriFlow Boards include?

Unlimited Kanban boards per project, custom columns, cards with rich descriptions, comments and file attachments, priority flagging with a red outline for urgent tasks, per-board member access and roles, a weekly hours planning grid Monday-Friday by work package, a team calendar with 3 Days / Week / Month views, drag-and-drop scheduling and rescheduling, colour-coded tasks synchronised with the weekly hours plan, and a mobile-friendly layout for phone and tablet.

Can KanriFlow Boards be used without the rest of KanriFlow?

Yes. Boards is sold both as an add-on to any KanriFlow project plan and as a standalone subscription at EUR 5 per active user per month. Standalone Boards workspaces are ideal for teams that need Kanban, weekly planning and a shared team calendar without the EU-specific reporting and Gantt modules.

How does KanriFlow Boards differ from Trello, Asana or Jira?

KanriFlow Boards is built for EU-funded project teams. Boards live inside a project workspace alongside the Gantt chart, work packages, deliverables and periodic reporting, so cards can be assigned per work package and weekly hours feed directly into project planning. Pricing is flat (EUR 5 per active user per month) and data is hosted in the EU with row-level security. Trello, Asana and Jira are general-purpose tools without the EU project context, periodic reporting or partner directory.

Does KanriFlow Boards work on mobile?

Yes. KanriFlow Boards is fully responsive. On phone and tablet, boards switch to a single-column layout, task editing opens as a bottom sheet, and the calendar adapts to a vertical week view. All Kanban and planning actions are touch-friendly.

Lump Sum Grants in Horizon Europe: What You Still Have to Track When Nobody Asks for Timesheets

Lump Sum Grants in Horizon Europe: What You Still Have to Track When Nobody Asks for TimesheetsPublished 7 October 2026 - 10 min read - by the KanriFlow TeamLump sum funding is usually introduced to consortia with one sentence: no more cost reporting. The sentence is accurate and incomplete. A lump sum grant changes the object of the accounting, from money spent to work completed, and ties every payment to it.How far the model has spreadIn the first two years of Horizon Europe lump sums accounted for 2% of the call budget. With the 2024 work programmes the share rose to about 27% (EUR 2.8 billion of EUR 10.3 billion), and the 2026-2027 work programme implements 50% of its call budget through lump sums. By the end of 2023 the Commission had signed 1 366 lump sum grants worth EUR 1.7 billion; 88% of them are below EUR 3 million.What the grant agreement actually fixesAnnex 2 breaks the lump sum into shares per work package and per beneficiary. Interim payments pay the shares of the work packages completed and approved in the reporting period. The coordinator declares each work package as Completed or Not completed; partial completion can only be declared at the final reporting period. Completion means the activities were carried out, not that they succeeded. A work package that is not accepted is deferred to a later period, not lost.A worked example: one outstanding task, EUR 700 000 deferredIn a four-partner project, one open integration task in a platform work package defers the whole EUR 700 000 share of that work package, including EUR 460 000 belonging to partners who finished their own tasks. A delay by one partner becomes a cash-flow matter for every partner in the same work package.How often are payments actually reduced?Of 520 lump sum grants closed by 23 May 2024, 96% were paid in full and grants were paid on average to more than 99% of the maximum grant amount. 21 grants were paid partially: 13 as the consortium itself declared, and 8 where the project officer accepted less than declared, with a median reduction of 11%. About 1% of work packages declared complete were rejected at an interim payment.What stays on the coordinator's deskThe Commission carries out no financial checks or audits of lump sum grants, and time-sheets, pay-slips and invoices are not needed for the grant. What remains is proof that the work was done as described in Annex 1: completion status per work package, contribution per beneficiary, evidence such as deliverables and technical documents, and deviations recorded when they happen.Running a lump sum project in KanriFlowKanriFlow is organised around the unit the lump sum grant agreement pays for, the work package: per-WP progress on the dashboard, deliverables with status, a Gantt aligned with reporting periods, a shared document library, Boards for partner tasks and AI Risk Insights. See the Lump Sum programme page.References

European Commission (2024). Assessment of Lump Sum Funding in Horizon 2020 and Horizon Europe.

European Commission (2024). Lump Sum Funding: What do I need to know?

European Commission (2025). Horizon Europe Work Programme 2026-2027, General Introduction.

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