KanriFlow is a SaaS project management platform built specifically for coordinators of EU-funded projects, including Horizon Europe (RIA, IA, CSA, Lump Sum), MSCA Staff Exchanges, Erasmus+ KA2, Interreg and LIFE. It centralises Gantt planning, periodic reporting, deliverables, budget, risks, consortium contacts, calendar and Kanban boards in one workspace.

Which EU programmes does KanriFlow support?

Horizon Europe RIA/IA/CSA with actual cost reporting, Horizon Europe Lump Sum with milestone-based payments, MSCA Staff Exchanges with secondment tracking, Erasmus+ KA2 cooperation partnerships, Interreg cross-border ERDF projects, and the LIFE programme for environment, nature and climate action.

How does KanriFlow handle periodic reporting?

KanriFlow follows the Horizon Europe quarterly reporting workflow. After months M1-12 the first batch is due in January, then every quarter the platform validates uploads of Annex 4 (.docx narrative) and Annex 5 (.xlsx financial). The financial analysis suite parses Annex 5 to produce Plan vs Actual and Burn Rate dashboards.

What are KanriFlow Boards?

Boards is an optional Kanban and team-planning module. Each project can have unlimited boards with cards, comments, attachments, priority flagging, per-board member access, a weekly hours planning grid (Mon-Fri) and a team calendar with 3 Days / Week / Month views and drag-and-drop scheduling.

How much does KanriFlow cost?

KanriFlow offers a free tier, Standard and Professional plans, and Enterprise pricing for large consortia. The Boards module costs EUR 5 per active user per month and can be added to any plan or ordered standalone. Academic discounts are available.

Is KanriFlow secure and GDPR compliant?

Yes. KanriFlow is hosted in the EU, uses row-level security on every table, role-based access control (Admin, Team Leader, WP Leader, Member), Google OAuth or email login restricted to whitelisted addresses, and stores all uploaded reports with scoped access policies. The company is registered in Estonia (EU).

Who is KanriFlow for?

KanriFlow is designed for EU project coordinators, research managers, consortium partners, work package leaders, project officers, universities, research institutes and SMEs participating in collaborative EU-funded projects.

Does KanriFlow integrate with other tools?

Yes. KanriFlow supports Google authentication, iCal export to Google Calendar / Outlook / Apple Calendar (events prefixed with the project acronym), SharePoint links for document storage and email notifications from a verified kanriflow.com domain.

What is KanriFlow Boards?

KanriFlow Boards is an optional Kanban and team-planning module built on top of KanriFlow. It lets EU project teams create unlimited boards per project, organise work into columns and cards, comment and attach files, flag priorities, plan weekly hours per work package (Monday to Friday) and view the whole team's week in a Google-Calendar-style grid with 3 Days, Week and Month views.

How much does KanriFlow Boards cost?

KanriFlow Boards costs EUR 5 per active user per month. You only pay for users who actually have Boards access. Boards can be added to a Standard or Professional KanriFlow plan, or ordered as a standalone subscription for teams that only need Kanban and weekly planning. Cancel anytime.

What features does KanriFlow Boards include?

Unlimited Kanban boards per project, custom columns, cards with rich descriptions, comments and file attachments, priority flagging with a red outline for urgent tasks, per-board member access and roles, a weekly hours planning grid Monday-Friday by work package, a team calendar with 3 Days / Week / Month views, drag-and-drop scheduling and rescheduling, colour-coded tasks synchronised with the weekly hours plan, and a mobile-friendly layout for phone and tablet.

Can KanriFlow Boards be used without the rest of KanriFlow?

Yes. Boards is sold both as an add-on to any KanriFlow project plan and as a standalone subscription at EUR 5 per active user per month. Standalone Boards workspaces are ideal for teams that need Kanban, weekly planning and a shared team calendar without the EU-specific reporting and Gantt modules.

How does KanriFlow Boards differ from Trello, Asana or Jira?

KanriFlow Boards is built for EU-funded project teams. Boards live inside a project workspace alongside the Gantt chart, work packages, deliverables and periodic reporting, so cards can be assigned per work package and weekly hours feed directly into project planning. Pricing is flat (EUR 5 per active user per month) and data is hosted in the EU with row-level security. Trello, Asana and Jira are general-purpose tools without the EU project context, periodic reporting or partner directory.

Does KanriFlow Boards work on mobile?

Yes. KanriFlow Boards is fully responsive. On phone and tablet, boards switch to a single-column layout, task editing opens as a bottom sheet, and the calendar adapts to a vertical week view. All Kanban and planning actions are touch-friendly.

MSCA Staff Exchanges: How to Keep Secondments from Slipping, and Your Budget with Them

MSCA Staff Exchanges: How to Keep Secondments from Slipping, and Your Budget with ThemPublished 7 October 2026 - 9 min read - by the KanriFlow TeamIn MSCA Staff Exchanges the grant is a count of person-months of mobility multiplied by a fixed unit contribution. The secondment plan is the financial plan of the project.A small action with growing competitionThe 2022 call evaluated 189 eligible proposals and funded 73 (38.6%). The 2025 call evaluated 360 and funded 81 (22.5%), with close to EUR 423.6 million requested against EUR 97.7 million awarded. The 81 projects involve 1 093 organisations in 95 countries, including 313 non-academic organisations and 157 SMEs.How the grant is calculatedUnder the 2026-2027 work programme the unit contributions per person-month are EUR 2 870 top-up allowance, EUR 1 300 research, training and networking, and EUR 1 000 management and indirect: EUR 5 170 in total, capped at 360 person-months per project over a maximum of 48 months. The institutional contributions are earned only through implemented secondments.What makes a secondment countAt least one month and at most 12 months per staff member, full-time, with physical mobility, between different countries and independent legal entities, within the project duration, with staff returning to the sending institution. Secondments beyond the project duration cannot be funded.Why plans slipVisas and work permits, teaching and production calendars, staff turnover, stays shorter than one month, and back-loading of person-months into the final year.A worked example: 32 person-months behind at mid-termA 240 person-month project that has implemented 78 instead of 110 person-months by month 24 has a gap worth EUR 165 440 and needs 6.75 person-months per month for the remaining two years, against 3.25 achieved so far.What a coordinator should be able to read at any timeA secondment register, cumulative planned against implemented person-months per beneficiary, the required pace, a per-person counter for the 12-month ceiling, an eligibility check before travel, and a pipeline of confirmed secondments.Running a Staff Exchanges project in KanriFlowConsortium calendar, 48-month Gantt, partner directory, documents, periodic reporting grid and AI Risk Insights. See the MSCA Staff Exchanges programme page.References

European Commission (2025). Horizon Europe Work Programme 2026-2027, Marie Skłodowska-Curie Actions.

European Commission, Marie Skłodowska-Curie Actions. Staff Exchanges 2025 call results.

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