KanriFlow is a SaaS project management platform built specifically for coordinators of EU-funded projects, including Horizon Europe (RIA, IA, CSA, Lump Sum), MSCA Staff Exchanges, Erasmus+ KA2, Interreg and LIFE. It centralises Gantt planning, periodic reporting, deliverables, budget, risks, consortium contacts, calendar and Kanban boards in one workspace.

Which EU programmes does KanriFlow support?

Horizon Europe RIA/IA/CSA with actual cost reporting, Horizon Europe Lump Sum with milestone-based payments, MSCA Staff Exchanges with secondment tracking, Erasmus+ KA2 cooperation partnerships, Interreg cross-border ERDF projects, and the LIFE programme for environment, nature and climate action.

How does KanriFlow handle periodic reporting?

KanriFlow follows the Horizon Europe quarterly reporting workflow. After months M1-12 the first batch is due in January, then every quarter the platform validates uploads of Annex 4 (.docx narrative) and Annex 5 (.xlsx financial). The financial analysis suite parses Annex 5 to produce Plan vs Actual and Burn Rate dashboards.

What are KanriFlow Boards?

Boards is an optional Kanban and team-planning module. Each project can have unlimited boards with cards, comments, attachments, priority flagging, per-board member access, a weekly hours planning grid (Mon-Fri) and a team calendar with 3 Days / Week / Month views and drag-and-drop scheduling.

How much does KanriFlow cost?

KanriFlow offers a free tier, Standard and Professional plans, and Enterprise pricing for large consortia. The Boards module costs EUR 5 per active user per month and can be added to any plan or ordered standalone. Academic discounts are available.

Is KanriFlow secure and GDPR compliant?

Yes. KanriFlow is hosted in the EU, uses row-level security on every table, role-based access control (Admin, Team Leader, WP Leader, Member), Google OAuth or email login restricted to whitelisted addresses, and stores all uploaded reports with scoped access policies. The company is registered in Estonia (EU).

Who is KanriFlow for?

KanriFlow is designed for EU project coordinators, research managers, consortium partners, work package leaders, project officers, universities, research institutes and SMEs participating in collaborative EU-funded projects.

Does KanriFlow integrate with other tools?

Yes. KanriFlow supports Google authentication, iCal export to Google Calendar / Outlook / Apple Calendar (events prefixed with the project acronym), SharePoint links for document storage and email notifications from a verified kanriflow.com domain.

What is KanriFlow Boards?

KanriFlow Boards is an optional Kanban and team-planning module built on top of KanriFlow. It lets EU project teams create unlimited boards per project, organise work into columns and cards, comment and attach files, flag priorities, plan weekly hours per work package (Monday to Friday) and view the whole team's week in a Google-Calendar-style grid with 3 Days, Week and Month views.

How much does KanriFlow Boards cost?

KanriFlow Boards costs EUR 5 per active user per month. You only pay for users who actually have Boards access. Boards can be added to a Standard or Professional KanriFlow plan, or ordered as a standalone subscription for teams that only need Kanban and weekly planning. Cancel anytime.

What features does KanriFlow Boards include?

Unlimited Kanban boards per project, custom columns, cards with rich descriptions, comments and file attachments, priority flagging with a red outline for urgent tasks, per-board member access and roles, a weekly hours planning grid Monday-Friday by work package, a team calendar with 3 Days / Week / Month views, drag-and-drop scheduling and rescheduling, colour-coded tasks synchronised with the weekly hours plan, and a mobile-friendly layout for phone and tablet.

Can KanriFlow Boards be used without the rest of KanriFlow?

Yes. Boards is sold both as an add-on to any KanriFlow project plan and as a standalone subscription at EUR 5 per active user per month. Standalone Boards workspaces are ideal for teams that need Kanban, weekly planning and a shared team calendar without the EU-specific reporting and Gantt modules.

How does KanriFlow Boards differ from Trello, Asana or Jira?

KanriFlow Boards is built for EU-funded project teams. Boards live inside a project workspace alongside the Gantt chart, work packages, deliverables and periodic reporting, so cards can be assigned per work package and weekly hours feed directly into project planning. Pricing is flat (EUR 5 per active user per month) and data is hosted in the EU with row-level security. Trello, Asana and Jira are general-purpose tools without the EU project context, periodic reporting or partner directory.

Does KanriFlow Boards work on mobile?

Yes. KanriFlow Boards is fully responsive. On phone and tablet, boards switch to a single-column layout, task editing opens as a bottom sheet, and the calendar adapts to a vertical week view. All Kanban and planning actions are touch-friendly.

Meeting Polls: Schedule Consortium Meetings

Meeting Polls in KanriFlow: One Link Instead of a Week of Emails, and the Meeting Lands in the Project CalendarPublished 22 October 2026 - 6 min read - by the KanriFlow TeamMeeting Polls are built directly into the KanriFlow project calendar. The coordinator proposes a few times, partners mark when they are free, and the chosen slot becomes a calendar event in one click - no reply-all threads, no third-party scheduling tools and no time-zone arithmetic.The problem: a one-hour meeting, a week of emailConsortia span five to ten countries and at least two time zones. Scheduling by email means options converted by hand, reply-all threads, a spreadsheet of answers, reminders and a second round - dozens of messages and several working days per meeting.How it works: four steps1. Create the poll: title, description, meeting link, Work Packages and time slots, each shown in Kyiv time and CET/CEST. The voting deadline is set 24 hours before the earliest slot. 2. Share one link, or invite every partner contact of the selected Work Packages after previewing the email. 3. Partners respond with an account or as guests; every slot starts as Yes and the strongest option is marked. 4. Confirm the chosen slot and the meeting appears in the project calendar with all its details.A worked exampleFor a WP3 Pilot Design Workshop with seven participants and six proposed slots, Thursday 5 November 10:00-11:30 Kyiv (09:00-10:30 CET) suited all seven; the next best slot had five. One click on Confirm put the workshop in the calendar.How much time it savesBy our illustrative estimate, one meeting with eight participants takes 22 minutes of combined team time with a poll instead of about 140 minutes by email - roughly eight hours a month and more than 90 hours a year at four meetings a month.← Back to all news | Create your workspace →KanriFlow home | All EU programmes | Contact