KanriFlow is a SaaS project management platform built specifically for coordinators of EU-funded projects, including Horizon Europe (RIA, IA, CSA, Lump Sum), MSCA Staff Exchanges, Erasmus+ KA2, Interreg and LIFE. It centralises Gantt planning, periodic reporting, deliverables, budget, risks, consortium contacts, calendar and Kanban boards in one workspace.

Which EU programmes does KanriFlow support?

Horizon Europe RIA/IA/CSA with actual cost reporting, Horizon Europe Lump Sum with milestone-based payments, MSCA Staff Exchanges with secondment tracking, Erasmus+ KA2 cooperation partnerships, Interreg cross-border ERDF projects, and the LIFE programme for environment, nature and climate action.

How does KanriFlow handle periodic reporting?

KanriFlow follows the Horizon Europe quarterly reporting workflow. After months M1-12 the first batch is due in January, then every quarter the platform validates uploads of Annex 4 (.docx narrative) and Annex 5 (.xlsx financial). The financial analysis suite parses Annex 5 to produce Plan vs Actual and Burn Rate dashboards.

What are KanriFlow Boards?

Boards is an optional Kanban and team-planning module. Each project can have unlimited boards with cards, comments, attachments, priority flagging, per-board member access, a weekly hours planning grid (Mon-Fri) and a team calendar with 3 Days / Week / Month views and drag-and-drop scheduling.

How much does KanriFlow cost?

KanriFlow offers a free tier, Standard and Professional plans, and Enterprise pricing for large consortia. The Boards module costs EUR 5 per active user per month and can be added to any plan or ordered standalone. Academic discounts are available.

Is KanriFlow secure and GDPR compliant?

Yes. KanriFlow is hosted in the EU, uses row-level security on every table, role-based access control (Admin, Team Leader, WP Leader, Member), Google OAuth or email login restricted to whitelisted addresses, and stores all uploaded reports with scoped access policies. The company is registered in Estonia (EU).

Who is KanriFlow for?

KanriFlow is designed for EU project coordinators, research managers, consortium partners, work package leaders, project officers, universities, research institutes and SMEs participating in collaborative EU-funded projects.

Does KanriFlow integrate with other tools?

Yes. KanriFlow supports Google authentication, iCal export to Google Calendar / Outlook / Apple Calendar (events prefixed with the project acronym), SharePoint links for document storage and email notifications from a verified kanriflow.com domain.

What is KanriFlow Boards?

KanriFlow Boards is an optional Kanban and team-planning module built on top of KanriFlow. It lets EU project teams create unlimited boards per project, organise work into columns and cards, comment and attach files, flag priorities, plan weekly hours per work package (Monday to Friday) and view the whole team's week in a Google-Calendar-style grid with 3 Days, Week and Month views.

How much does KanriFlow Boards cost?

KanriFlow Boards costs EUR 5 per active user per month. You only pay for users who actually have Boards access. Boards can be added to a Standard or Professional KanriFlow plan, or ordered as a standalone subscription for teams that only need Kanban and weekly planning. Cancel anytime.

What features does KanriFlow Boards include?

Unlimited Kanban boards per project, custom columns, cards with rich descriptions, comments and file attachments, priority flagging with a red outline for urgent tasks, per-board member access and roles, a weekly hours planning grid Monday-Friday by work package, a team calendar with 3 Days / Week / Month views, drag-and-drop scheduling and rescheduling, colour-coded tasks synchronised with the weekly hours plan, and a mobile-friendly layout for phone and tablet.

Can KanriFlow Boards be used without the rest of KanriFlow?

Yes. Boards is sold both as an add-on to any KanriFlow project plan and as a standalone subscription at EUR 5 per active user per month. Standalone Boards workspaces are ideal for teams that need Kanban, weekly planning and a shared team calendar without the EU-specific reporting and Gantt modules.

How does KanriFlow Boards differ from Trello, Asana or Jira?

KanriFlow Boards is built for EU-funded project teams. Boards live inside a project workspace alongside the Gantt chart, work packages, deliverables and periodic reporting, so cards can be assigned per work package and weekly hours feed directly into project planning. Pricing is flat (EUR 5 per active user per month) and data is hosted in the EU with row-level security. Trello, Asana and Jira are general-purpose tools without the EU project context, periodic reporting or partner directory.

Does KanriFlow Boards work on mobile?

Yes. KanriFlow Boards is fully responsive. On phone and tablet, boards switch to a single-column layout, task editing opens as a bottom sheet, and the calendar adapts to a vertical week view. All Kanban and planning actions are touch-friendly.

Calendar Sync for Distributed Teams: CET, Work Packages and External Invites

Calendar Sync for Distributed Teams: CET, Work Packages and External InvitesPublished 16 June 2026 - 6 min read - by the KanriFlow TeamAn average Horizon Europe consortium spans six to fifteen countries, three or four time zones and as many calendar tools as there are partners. Coordinating a single steering committee call across that mix is, in practice, half a working day - lost not to the meeting itself but to the synchronisation around it. The KanriFlow calendar exists to make that cost close to zero.One time zone: Europe/Berlin (CET)Every event is stored and rendered in Europe/Berlin time - the working time of the European Commission and of Funding & Tenders calls. Partners in Lisbon, Helsinki or Athens see the same CET timestamp inside the workspace; the conversion to local time happens in their personal Google or Outlook calendar after export. The single shared reference removes the most common source of meeting failures.Typed events and per-work-package filteringEvents are typed (SC Meeting, WP Meeting, Training, Dissemination, Review, Deliverable due, Milestone) which drives colour, icon and where the event surfaces - deliverables on the tracker, milestones on the Gantt, SC meetings on the dashboard. A per-user Work Package filter collapses a 10-WP calendar into only the strands each partner actually leads or contributes to, while row-level security keeps WP-internal events hidden from partners who are not on that WP.Export to Google, Outlook, Apple - with the project acronym prefixedOne iCal subscription URL plugs the project calendar into Google Calendar, Outlook (Microsoft 365 and Exchange) and Apple Calendar. Every exported event title is prepended with the project acronym in square brackets - [WIDERA-CAPACITY] SC Meeting · Brussels · 14:00 CET - so a coordinator running three parallel projects, and external invitees such as a Commission project officer or a reviewer, can tell at a glance which consortium a meeting belongs to.External invites: one .ics, the right time, the right linkExternal attendees receive a standard calendar invitation (.ics) and accept it once in whichever tool they use - no account, no login. Video-conferencing links live on the event itself, so updates propagate through the same flow and no one ends up on an old Zoom URL.How much time this savesFor a four-year project with quarterly SC meetings, monthly WP meetings, periodic reviews and ~30 deliverables, conservative estimates put the saving at several days of coordinator time per year - time that goes back into the science, the dissemination and the periodic report rather than into calendar tetris.← Back to all news | Create your workspace →KanriFlow home | All EU programmes | Contact