KanriFlow is a SaaS project management platform built specifically for coordinators of EU-funded projects, including Horizon Europe (RIA, IA, CSA, Lump Sum), MSCA Staff Exchanges, Erasmus+ KA2, Interreg and LIFE. It centralises Gantt planning, periodic reporting, deliverables, budget, risks, consortium contacts, calendar and Kanban boards in one workspace.

Which EU programmes does KanriFlow support?

Horizon Europe RIA/IA/CSA with actual cost reporting, Horizon Europe Lump Sum with milestone-based payments, MSCA Staff Exchanges with secondment tracking, Erasmus+ KA2 cooperation partnerships, Interreg cross-border ERDF projects, and the LIFE programme for environment, nature and climate action.

How does KanriFlow handle periodic reporting?

KanriFlow follows the Horizon Europe quarterly reporting workflow. After months M1-12 the first batch is due in January, then every quarter the platform validates uploads of Annex 4 (.docx narrative) and Annex 5 (.xlsx financial). The financial analysis suite parses Annex 5 to produce Plan vs Actual and Burn Rate dashboards.

What are KanriFlow Boards?

Boards is an optional Kanban and team-planning module. Each project can have unlimited boards with cards, comments, attachments, priority flagging, per-board member access, a weekly hours planning grid (Mon-Fri) and a team calendar with 3 Days / Week / Month views and drag-and-drop scheduling.

How much does KanriFlow cost?

KanriFlow offers a free tier, Standard and Professional plans, and Enterprise pricing for large consortia. The Boards module costs EUR 5 per active user per month and can be added to any plan or ordered standalone. Academic discounts are available.

Is KanriFlow secure and GDPR compliant?

Yes. KanriFlow is hosted in the EU, uses row-level security on every table, role-based access control (Admin, Team Leader, WP Leader, Member), Google OAuth or email login restricted to whitelisted addresses, and stores all uploaded reports with scoped access policies. The company is registered in Estonia (EU).

Who is KanriFlow for?

KanriFlow is designed for EU project coordinators, research managers, consortium partners, work package leaders, project officers, universities, research institutes and SMEs participating in collaborative EU-funded projects.

Does KanriFlow integrate with other tools?

Yes. KanriFlow supports Google authentication, iCal export to Google Calendar / Outlook / Apple Calendar (events prefixed with the project acronym), SharePoint links for document storage and email notifications from a verified kanriflow.com domain.

What is KanriFlow Boards?

KanriFlow Boards is an optional Kanban and team-planning module built on top of KanriFlow. It lets EU project teams create unlimited boards per project, organise work into columns and cards, comment and attach files, flag priorities, plan weekly hours per work package (Monday to Friday) and view the whole team's week in a Google-Calendar-style grid with 3 Days, Week and Month views.

How much does KanriFlow Boards cost?

KanriFlow Boards costs EUR 5 per active user per month. You only pay for users who actually have Boards access. Boards can be added to a Standard or Professional KanriFlow plan, or ordered as a standalone subscription for teams that only need Kanban and weekly planning. Cancel anytime.

What features does KanriFlow Boards include?

Unlimited Kanban boards per project, custom columns, cards with rich descriptions, comments and file attachments, priority flagging with a red outline for urgent tasks, per-board member access and roles, a weekly hours planning grid Monday-Friday by work package, a team calendar with 3 Days / Week / Month views, drag-and-drop scheduling and rescheduling, colour-coded tasks synchronised with the weekly hours plan, and a mobile-friendly layout for phone and tablet.

Can KanriFlow Boards be used without the rest of KanriFlow?

Yes. Boards is sold both as an add-on to any KanriFlow project plan and as a standalone subscription at EUR 5 per active user per month. Standalone Boards workspaces are ideal for teams that need Kanban, weekly planning and a shared team calendar without the EU-specific reporting and Gantt modules.

How does KanriFlow Boards differ from Trello, Asana or Jira?

KanriFlow Boards is built for EU-funded project teams. Boards live inside a project workspace alongside the Gantt chart, work packages, deliverables and periodic reporting, so cards can be assigned per work package and weekly hours feed directly into project planning. Pricing is flat (EUR 5 per active user per month) and data is hosted in the EU with row-level security. Trello, Asana and Jira are general-purpose tools without the EU project context, periodic reporting or partner directory.

Does KanriFlow Boards work on mobile?

Yes. KanriFlow Boards is fully responsive. On phone and tablet, boards switch to a single-column layout, task editing opens as a bottom sheet, and the calendar adapts to a vertical week view. All Kanban and planning actions are touch-friendly.

5 Reasons Consortia Miss Reporting Deadlines

5 Reasons Consortia Miss Reporting Deadlines - and How to Prevent ItPublished 22 May 2026 - 8 min read - by the KanriFlow TeamEvery coordinator knows the number by heart: 60 days after the end of a reporting period to submit the periodic report through the Funding & Tenders Portal. On paper it looks like a comfortable buffer. In practice, those two months become the most stressful stretch of the entire project, and deadlines are rarely missed because of a single catastrophic event - they are missed through an accumulation of systemic weak spots.1. Data collection starts after the period has already endedTreating reporting as a final event rather than a continuous process turns the last 60 days into an avalanche of scattered Excel files in conflicting versions. By the time data arrives, the coordinator has lost all leverage to rebalance effort or steer budget consumption.2. The slowest partner sets the pace for everyoneThe report is submitted only when the last beneficiary signs. A single silent partner blocks an entire consortium of 15-20 organisations - and newcomers and SMEs with limited admin capacity are the most vulnerable group.3. The financial part is harder than it looks - and every error costs timePersonnel costs are a minefield: hourly rate errors, sloppy timesheets, social-security reimbursements, HR misalignment. Every rejection of a signed statement starts a new cycle, and the Certificate on Financial Statements adds an external dependency that is easy to underestimate.4. The technical part is underestimated until the last minuteThe narrative Part B is left "for later" and arrives as mismatched fragments from many WP leaders. The biggest time sink is not describing successes but reconstructing and justifying deviations from the Description of Action.5. There is no single source of truthWhen status lives in inboxes and a dozen Excel files, no one sees the full picture in real time. Without a single workspace, coordination becomes archaeology - reconstructing the project state from fragments instead of glancing at a dashboard.How to turn 60 days into a review, not a scrambleInternal deadlines three to four weeks ahead of submission, continuous monitoring instead of a final sprint, briefing newcomers and SMEs at kick-off, tracking deviations in real time, and one workspace for the whole consortium. This is exactly the logic KanriFlow is built around.← Back to all news | Create your workspace →KanriFlow home | All EU programmes | Contact